website
Cart 0

Wholesale FAQ

Billing

Can we pay for wholesale orders off your website?
Yes. We can formulate an invoice payable by many standard methods. Contact us for help with this.
Do you offer terms for wholesale orders?
No. Generally we do not offer payment terms unless we have been in a successful relationship with a long history of successful order placement.
When will I pay for my drop shipped products?
When you receive an order from your customer, we receive the same order. Billing for your order will be processed through the card (or PayPal account) that you have on file. Alternatively you can add money to a wallet (within your account profile in the HR app) to have orders flow quickly.

Custom Combs

Can I have the combs customized for my store?
Yes. We do a large number of custom logos on combs. Our combs are bench-made with an etched design or pattern applied. Contact us for help making these additions to your store and our design team will work some real magic for you.

Dropshipping

Does HR automatically fulfill orders?

Yes. You will need to make sure your settings are correct within your Shopify store.

Under Store Settings, tap Checkout, find Order procession section, under the heading After an order has been paid, select Automatically fulfill the order's line items. You can also select Notify customers of their shipment via email if you want an email to be sent when the order is automatically fulfilled.

If I receive an order, what will I need to do?

Celebrate! Congratulations! It's a great feeling.

When you receive an order the customer has paid your site for the product(s). Our system will automatically attempt to bill your payment method on file with Hillman Reid.
Once we receive payment your order is added to our production schedule. We will then fulfill the order. We update tracking in our system and it flows to your website. Your order will close and your store will email your customer with tracking details.

All done! Follow up with customers and keep in contact!

What is included with the HR App Retailer Plans?

Each of our retailer plans add extra service to help you build your brand reputation.

These options include the following:

Option 1 - $4.99 /Monthly

Reseller of Hillman Reid Products Only (No Private Label Option)/

Option 2 - $9.99 /Monthly/

Sell Private Label Products

Fully Customized Front & Back Labels

Product and Scent Name Rebranding (If required)

Use our web site based design app to create label designs (per item setup fee extra)

Adobe Illustrator label templates available for download (per item setup fee extra)

Option have Hillman Reid create label designs (flat rates available)

Please notify support@hillmanreid.com when switching plans, otherwise the transition may not be applied until the 1st of the next month.

Option 3 - $24.99 /Monthly

All options in Retailer Plan #2

Inclusion Storage (Customer supplied stickers, wrapping paper etc. placed within shipped orders – Less than 50grams per item)

Packages to have a Branded Sticker or Stamp on outside

Ability to sell Samples

Ability to sell Product Bundles / Gift Sets

Please notify support@hillmanreid.com when switching plans, otherwise the transition may not be applied until the 1st of the next month.

Option 4 - $49.99 /Monthly?

All options in Retailer Plans #2, 3

We will ship a small product sample with every order (random but not same as order items)

Please notify support@hillmanreid.com when switching plans, otherwise the transition may not be applied until the 1st of the next month.

Will my customers know that the products shipped from you?
No. We ship the products in plain packaging but do offer upgrades to stamp your logo or add a sticker to them to brand them for you.
Will my pricing change with increased volume?
Pricing through the apps will remain as listed but are subject to change. For further discounts we offer wholesale pricing. Contact for access if you need this ability.

Label Design

How do I get label designs onto the products?
We do it for you based on Product Modules that you selec t or you can hire us to complete the design work.
How do I send you my completed label designs?

Please email them to support@hillmanreid.com. Feel free to complete a single layout for review and we will work with you to make sure all is well.

You're welcome to send your completed sets to a file share service such as wetransfer or dropbox.
How long does it take to create my labels?
HR spends approx. 8-12hrs completing full label sets for products. When you place your order for label design you secure a position in line to have them completed and we can quote an approx. lead time to see your initial draft for review. Typically we release a first design within one week to get conversation started between you and our design team.
I have a home business and don't want to list my address. Options?
Yes. You can list your Company Name, State / Province and Country.
I have a logo, where can I upload it on the products?

If you wish to carry our full line of products you will need to use our HR App . Our program requires you, a designer or our team complete full label designs if you wish to do private label branding.

Quick upload is very common these days online but when trying to fully customize a product label, it's not that fast and easy. You have the option of a quick solution without full customization by uploading the HR branded product line.

I only have a picture of my logo for labels, can you use that?
Yes. We can use it if the image is of great quality. Generally you will get the very best result vector based files. If your logo needs to be converted from an image to a vector and it's not easily done, we would quote a cost to you for the work.
I'm making my own label files, do I need one for every scent?
No. You can create a single layout and we will create all the files required for each scent name so long as the scent name is left as editable text. However, if you're creating a layout that is dynamic (changes) based on the number of characters in each scent name, then yes you will need to create a layout for each scent name.
What is vector graphic artwork?

Vector Graphics are points used to create shapes, lines, and curves. A Raster Graphic contains individual pixels of information to form an image in a picture while a Vector Graphic contains points that enclose the shape. Software uses mathematically defined areas to fill in the missing information.

Most popular file formats for Vector Graphics are:

  • EPS
  • AI

  • PDF

Marketing

Do you have marketing material for me to use on social media?
No. If we supply marketing material it will become very obvious, very quickly, that we're supplying you and many others with products they have. Imagine the same videos being posted to a social media platform just minutes apart or with the same hashtags but different company logo.

My Store

Can I change the products SKU's?
No. Changing the product SKU's will disconnect the product from the app and we won't receive the orders.
Can I create gift sets?

No. Using the images we supply to create your own gift sets won't allow the app to receive the order. We do have gift sets available and would like to hear from you if you have an idea for another set that we don't currently offer.

You can use 3rd party apps to offer customers incentives to bundle products together or even subscribe for automatic re-orders.

Can I do product bundles?

Yes. There are 3rd party apps that allow you to bundle products in your store.

You may want to review Bold Commerce as a solution.

Can I do subscriptions?

Yes. There are 3rd party apps that allow customers to subscribe to products in your store.

You may want to review Bold Commerce as a solution.

Giving HR access to your store?

You can use collaborators to give Shopify Partners access to your Shopify admin directly through their own Partner Dashboard. Collaborator permissions give Partners access to only the sections of your store that you want them to see, and don't count towards your store's staff limit.

Hillman Reid only requires access to Products and Apps to help you with installation of products or product revision when you ask us to.

Want to learn more about collaborator accounts? Visit Shopify to read more.

I have my own brand, will you also upload Bisson or HR Products?
No. Our team is only permitted to upload private label branded products to ensure we don't load Bisson or HR to a site without intent.
What do I need to do once HR has installed all of my products?

After our team installs your products you will want to complete the following;

  • Review selling prices and complete any adjustments you wish to make
  • Edit product descriptions to better suit your brand / audience
  • Add products to categories or tag them as you require
  • If you rename the scents, you can reorder them alphabetically
  • Reorder images alphabetically by scent name if desired
  • Update Product Availability to make them visible through all your sales channels
  • Automatic Fulfillment? Under Store Settings, tap Checkout, find Order procession section, under the heading After an order has been paid, select Automatically fulfill the order's line items. You can also select Notify customers of their shipment via email if you want an email to be sent when the order is automatically fulfilled
Why does Shopify list my store name as Vendor?
Within Shopify you have an ability to display the product vendor on product listings. We have our app set to list your company name so that you can use this Shopify feature and protect your supplier information. We will receive the orders and fulfill them for you even though this section does not read Hillman Reid

Order Changes

Can I change an order my customer placed?
Yes. We need changes to be requested within 3 hours of order placement. Please contact us with change request as soon as you can.
My customer wants to cancel their order, can you help?
Yes. We can cancel live orders within 6hrs of order placement so long as they haven't been shipped. If the order has had shipping documents created, the cost of shipping can not be refunded.

Packaging

What type of ink do you use on labels?
We use American made pigment based ink on product labels.
What type of labels do you use on products?

We use American made High-Performance Gloss Polyester labels for products.

High-Performance Inkjet Gloss (HPIG) is engineered exclusively for best-in-class performance in dye- and pigment-based inkjet label printers. This synthetic is the industry-leading high-performance gloss label for inkjet: Capturing brilliant colors, high-resolution images, and razor-sharp text. (HPIG comes with a high-quality permanent adhesive.)

About the Adhesive:

This adhesive has a versatile, general purpose permanent adhesive designed for excellent adhesion to plastics and other materials. Excellent tack keeps your labels permanently affixed to where we apply them. Adhesive meets the requirements of FDA 21 CFR 175.105 for indirect food contact.

What type of packages are products sent in?

We send smaller item / orders within padded manila envelopes and larger orders in kraft indestructo mailers. Our gift sets are sent in kraft indestructo mailers.

Add your logo to them, as a sticker or stamp, by upgrading our service. Ask us how!

Private / White Label

Can I add my own product images?
Yes. But, we offer free upload of products and images so can save you time. If you decide you can add your own product images, we still need good quality print files before you begin selling products. Please contact us if you choose to do this work yourself.
Can I change the product names?
Yes. Changing the product name is simple and can be done in the product listing and designed into the label. This allows you to target specific customer bases.
Can I change the scent names?

Yes. You're welcome to change the scent names to better suit your brand. We have a simple form you will need to supply us to complete this change.

Can I create products with my own brand?
Yes. We do exactly that for 100's of online shops as well as brick and mortar stores.

Products

Where are your products made?
We make all of our combs, hair, skin and beard care by hand in Canada. We use all natural products and ship from Toronto, NY or Texas. We purchase material in the USA and Canada. Our combs are made using American Stainless Steel. We don't source any finished products from overseas other than containers used for packaging.

Returns, Exchanges + Damaged Products

I'm selling private label, what is the Damaged Products Policy?

If your customer receives an item that is broken or damaged, they must contact your customer service upon receipt of their order for a replacement. You will be required to email us images of the damage along with order information.

Please contact customer support with any questions by email at support@hillmanreid.com or by phone at 1-888-713-3613 (M-F 9AM-6PM EST)

I'm selling private label, what is the return policy?

We are committed to providing high quality hand-made products to your customers. If you wish to accept returns you will need to do so at your cost and have them sent to your mailing location of choice. All returns sent to Hillman Reid will be donated to the needy without account credit.

Defective, shipping or container damaged product will be covered by Hillman Reid, please contact support@hillmanreid.com to coordinate specific case needs.

Sample Refund Policy can be referenced here

Samples

Can I order samples?

Yes. You can place an order using the app through your own store (and issue yourself a discount code) for up to 5 items. For larger orders you can place them through the Private Label Wholesale section of our site.

Do you have samples I can give my customer?
No. Currently we're not manufacturing samples for inclusion or sale for customers through drop shipping.

Shipping

Are the shipments insured?
Yes. All shipments are insured. Please be sure to ask customers to photograph damage or reject acceptance of heavily damage packages.
How long does it take to ship product?
We ship Private Label product Monday through Friday and within 1-2 business days after payment has been received.
How long will it take for my customers to receive orders?
In most major North American cities they will receive the order within 3-5 days after shipment. In the UK you can expect 7-10 days. Beyond that you can expect 2-4 weeks depending on how far and remote the receiver is.
My customer hasn't received their package, what can we do?

If the package tracking shows that the item was delivered, the shipment won't be covered by insurance. If your customer notes that the item was not received, even though tracking shows delivery, you can replace the item at your cost.

If the package is determined to be lost by the shipping carrier, Hillman Reid will coordinate a refund or replacement on your behalf.

What are the drop shipping costs of shipments?

Within the HR app (for drop shipping) we bill the following flat rates*:

Canada $10.29 USD +$1.05 USD per additional item

USA $5.15 USD

United Kingdom $10.29 USD + $5.15 USD per additional item

All Other Countries $20.60 USD + $5.15 USD per additional item

*If your customer is in a remote location that greatly exceeds the allotted cost of shipping, we will contact you to determine if you would like to bill extra for the shipment or refuse the order. Since we're applying a flat rate globally, there may be an odd instance where the costs for shipping far exceeds the total order value.

What carriers do you use for shipments?

We use the following for small order / non-wholesale shipments;

USPS - USA

Canada Post - Canada

Asendia - Global

What shipping address is used for drop shipping my packages?

For USA & International our shipping address is as follows:

Fulfillment Center

2045 Niagara Falls Blvd STE 4

Niagara Falls, NY 14304-1675

For Canada our shipping address is as follows:

Fulfillment Center

1511 Sandy Beach Road

Pickering ON L1W1Z5

Canada

What type of packages are products sent in?

We send smaller item / orders within padded manila envelopes and larger orders in kraft indestructo mailers. Our gift sets are sent in kraft indestructo mailers.

Add your logo to them, as a sticker or stamp, by upgrading our service. Ask us how!

Where can I ship to using the HR app?

If you have want to choose where you ship to, select from these regions within your Shopify store.

Argentina

Australia

Bahamas

Bangladesh

Barbados

Belarus

Belgium

Belize

Canada

Chile

China

Colombia

Congo (Brazzaville)

Costa Rica

Croatia

Czech Republic

Denmark

Dominica

Dominican Republic

Ecuador

Egypt

El Salvador

France

Greece

Grenada

Hong Kong, SAR China

Hungary

Iceland

India

Ireland

Israel

Italy

Jamaica

Japan

Korea (South)

Latvia

Libya

Lithuania

Luxembourg

Macao, SAR China

Macedonia, Republic of

Madagascar

Malawi

Mexico

Monaco

Morocco

Netherlands

New Zealand

Norway

Pakistan

Panama

Peru

Philippines

Poland

Portugal

Puerto Rico

Qatar

Romania

Russian Federation

Saint Lucia

Saudi Arabia

Serbia

Singapore

Slovenia

Somalia

South Africa

South Sudan

Spain

Sri Lanka

Sudan

Suriname

Swaziland

Sweden

Switzerland

Taiwan, Republic of China

Thailand

Turkey

Turks and Caicos Islands

Uganda

Ukraine

United Kingdom

USA

Venezuela (Bolivarian Republic)

Wrong shipping address, what can I do?

Sadly when a customer provides an incorrect shipping address, the order can take 2-3 months to be returned by postal carriers, sometimes with a cost billed back to sender (your company).

We recommend asking the customer to re-order, perhaps at a discount (if you so choose). You can also ask them for the cost of return shipment as we invoice these costs to your company.

There is no refund for products returned due to incorrect address.

The products (if skin and hair care) will have been in transit for so long that we donate them locally.

Taxation

Do I need to bill customers tax?

If you're a reseller of HR, or are using our Private Label services, please note that we don't collect taxes on your behalf. All taxation needs to completed through your store since you’re the retailer to the end customer.

- Shopify has a great reference page for this subject: Taxes

- WooCommerce has a great reference page for this subject: Taxes

Be sure to consult with a local tax authority / professional, if you have further questions, to ensure you are filing and remitting taxes correctly.

Wholesale

Can I buy in bulk or wholesale lots?
Yes. We sell both the HR brand and Private Label in wholesale. Discounts are applied based on cart value (Private Label), so the more you add the larger the discount!
Can I purchase wholesale volumes through my store via the HR app?
No. Small quantity orders of less than 5 items will be processed for you if placed through your own site. If you need to place larger volumes please do so through our website. Feel free to contact us if you need access.
I own a Barber Shop, how can you help me?
We help barber shops by adding to your level of service and building your service into a brand. We supply multiple barber shops with product that they apply to customers and aid in up sell at the counter. Furthermore, by owning a website, we can drop ship your same product to customers without you having to lift a finger. Contact so we can help you add to your revenue stream.
Is product pricing on the HR website what I will pay for wholesale?

No. Our homepage displays retail prices. Wholesale pricing can be found on our website through a portal we grant access to, or within our integration apps.

What is the cost of shipping wholesale orders?

We bill wholesale shipping at cost based on the order weight and destination. If you need an estimate we can work with you to present a cost.

You also have an option to use your own carrier. Please contact us to sort this option before proceeding with an order.

×